PRIVACY STATEMENT

INDEX

Privacy Code

Frequently Asked Questions

Privacy Commitment

Privacy Pledge

THE RODNEY W. MCNEIL PROFESSIONAL CORPORATION

PRIVACY CODE

TABLE OF CONTENTS

Introduction

Summary of Principles

Scope and Application

Definitions

The Rodney W. McNeil Professional Corporation Privacy Code in Detail

Principle 1 - Accountability

Principle 2 - Identifying Purposes for Collection of Personal Information

Principle 3 - Obtaining Consent for Collection, Use or Disclosure of Personal Information

Principle 4 - Limiting Collection of Personal Information

Principle 5 - Limiting Use, Disclosure, and Retention of Personal Information

Principle 6 - Accuracy of Personal Information

Principle 7 - Security Safeguards

Principle 8 - Openness Concerning Policies and Procedures

Principle 9 - Client and Employee Access to Personal Information

Principle 10 - Challenging Compliance

Additional Information

INTRODUCTION

At Rodney W. McNeil Professional Corporation, respecting privacy is an important part of our commitment to our clients and employees. That is why we have developed The Rodney W. McNeil Professional Corporation Privacy Code. The Rodney W. McNeil Professional Corporation Privacy Code is a statement of principles and guidelines regarding the minimum requirements for the protection of personal information provided by Rodney W. McNeil Professional Corporation to its clients and employees. The objective of The Rodney W. McNeil Professional Corporation Privacy Code is to promote responsible and transparent personal information management practices in a manner consistent with the provisions of the British Columbia Personal Information Protection Act S.B.C. 2003, c.63 (hereinafter referred to as “PIPA”).

Rodney W. McNeil Professional Corporation will continue to review The Rodney W. McNeil Professional Corporation Privacy Code to make sure that it is relevant and remains current with changing industry standards, technologies and laws.

SUMMARY OF PRINCIPLES

Principle 1 - Accountability

Rodney W. McNeil Professional Corporation is responsible for personal information under its control and shall designate Rodney W. McNeil to be accountable for Rodney W. McNeil Professional Corporation’s compliance with the following principles.

Rodney W. McNeil Professional Corporation shall identify the purposes for which personal information is collected at or before the time the information is collected.

The knowledge and consent of a client or employee are required for the collection, use, or disclosure of personal information, except where inappropriate.

Rodney W. McNeil Professional Corporation shall limit the collection of personal information to that which is necessary for the purposes identified by Rodney W. McNeil Professional Corporation.  Rodney W. McNeil Professional Corporation shall collect personal information by fair and lawful means.

Rodney W. McNeil Professional Corporation shall not use or disclose personal information for purposes other than those for which it was collected, except with the consent of the individual or as required by law.

Personal information shall be as accurate, complete, and up to date as is necessary for the purposes for which it is to be used.

Principle 7 - Security Safeguards

Rodney W. McNeil Professional Corporation shall protect personal information by security safeguards appropriate to the sensitivity of the information.

Rodney W. McNeil Professional Corporation shall make readily available to clients and employees specific information about its policies and procedures relating to the management of personal information.

Principle 9 – Client and Employee Access to Personal Information

Rodney W. McNeil Professional Corporation shall inform a client or employee of the existence, use, and disclosure of his or her personal information upon request and shall give the individual access to that information. A client or employee shall be able to challenge the accuracy and completeness of the information and have it amended as appropriate.

Principle 10 - Challenging Compliance

A client or employee shall be able to address a challenge concerning compliance with the above principles to the designated person or persons accountable for Rodney W. McNeil’s compliance with The Rodney W. McNeil Professional Corporation Privacy Code.

SCOPE AND APPLICATION

The ten principles that form the basis of The Rodney W. McNeil Professional Corporation Privacy Code are interrelated and Rodney W. McNeil Professional Corporation shall adhere to the ten principles as a whole. Each principle must be read in conjunction with the accompanying commentary. As permitted by the PIPA, the commentary in The Rodney W. McNeil Professional Corporation Privacy Code has been drafted to reflect personal information issues specific to Rodney W. McNeil Professional Corporation.

The scope and application of The Rodney W. McNeil Professional Corporation Privacy Code are as follows:

- The Rodney W. McNeil Professional Corporation Privacy Code applies to personal information collected, used, or disclosed by Rodney W. McNeil Professional Corporation in the course of commercial activities.

- The Rodney W. McNeil Professional Corporation Privacy Code applies to the management of personal information in any form, whether oral, electronic or written.

- The Rodney W. McNeil Professional Corporation Privacy Code does not impose any limits on the collection, use or disclosure of the following information by Rodney W. McNeil Professional Corporation:

(a)     an employee’s name, title or business address or telephone number;

(b)     information that Rodney W. McNeil Professional Corporation collects, uses or discloses for journalistic, artistic or literary purposes and does not collect, use or disclose for any other purpose; or

(c)     other information about the individual that is publicly available and is specified by regulation pursuant to the PIPA.

- The Rodney W. McNeil Professional Corporation Privacy Code will not typically apply to information regarding Rodney W. McNeil Professional Corporation’s corporate clients. However, such information may be protected by other Rodney W. McNeil Professional Corporation policies and practices and through contractual arrangements.

- The application of The Rodney W. McNeil Professional Corporation Privacy Code is subject to the requirements and provisions of the PIPA, the regulations enacted thereunder, and any other applicable legislation or regulation.

DEFINITIONS

collection: The act of gathering, acquiring, recording, or obtaining personal information from any source, including third parties, by any means.

consent: Voluntary agreement for the collection, use and disclosure of personal information for defined purposes. Consent can be either express or implied and can be provided directly by the individual or by an authorized representative. Express consent can be given orally, electronically or in writing, but is always unequivocal and does not require any inference on the part of Rodney W. McNeil Professional Corporation. Implied consent is consent that can reasonably be inferred from an individual’s action or inaction.

client: An individual who purchases or otherwise acquires or uses any of Rodney W. McNeil Professional Corporation’s products or services or otherwise provides personal information to Rodney W. McNeil Professional Corporation in the course of Rodney W. McNeil Professional Corporations’s commercial activities.

disclosure: Making personal information available to a third party.

employee: An employee of or independent contractor to Rodney W. McNeil Professional Corporation.

personal information: Information about an identifiable individual, but does not include the name, title, business address or telephone number of an employee of an organization.

third party: An individual or organization outside of Rodney W. McNeil Professional Corporation.

use: The treatment, handling, and management of personal information by and within Rodney W. McNeil Professional Corporation or by a third party with the knowledge and approval of Rodney W. McNeil Professional Corporation.

THE RODNEY W. MCNEIL PROFESSIONAL CORPORATION PRIVACY CODE IN DETAIL

Principle 1 - Accountability

Rodney W. McNeil Professional Corporation is responsible for personal information under its control and shall designate one or more persons who are accountable for Rodney W. McNeil Professional Corporation’s compliance with the following principles.

1.1                 Responsibility for compliance with the provisions of The Rodney W. McNeil Professional Corporation Privacy Code rests with the Rodney W. McNeil Professional Corporation Privacy Officer, Rod McNeil, who can be reached at 778-552-0229 or via [email-masked]. Other individuals within Rodney W. McNeil Professional Corporation may be delegated to act on behalf of The Rodney W. McNeil Professional Corporation Privacy Officer or to take responsibility for the day-to-day collection and/or processing of personal information.

1.2                 Rodney W. McNeil Professional Corporation shall make known, upon request, the title of the person or persons designated to oversee Rodney W. McNeil Professional Corporation’s compliance with The Rodney W. McNeil Professional Corporation Privacy Code.

1.3                 Rodney W. McNeil Professional Corporation is responsible for personal information in its possession or control. Rodney W. McNeil Professional Corporation shall use contractual or other means to provide a comparable level of protection while information is being processed or used by a third party.

1.4                 Rodney W. McNeil Professional Corporation shall implement policies and procedures to give effect to The Rodney W. McNeil Professional Corporation Privacy Code, including:

(a)     implementing procedures to protect personal information and to oversee Rodney W. McNeil Professional Corporation’s compliance with The Rodney W. McNeil Professional Corporation Privacy Code;

(b)     implementing procedures to receive and respond to complaints or inquiries;

(c)     training and communicating to staff about Rodney W. McNeil Professional Corporation’s policies and procedures; and

(d)     developing information materials to explain Rodney W. McNeil Professional Corporation’s policies and procedures.

Principle 2 - Identifying Purposes for Collection of Personal Information

Rodney W. McNeil Professional Corporation shall identify the purposes for which personal information is collected at or before the time the information is collected.

2.1.               Rodney W. McNeil Professional Corporation collects personal information about our individual clients or prospective clients for the purposes of evaluating whether an engagement will be accepted or entered into, and providing professional advice and services to them.  Usually the scope of advice and service is set out in detail in a formal engagement letter with our client.

2.2.               Rodney W. McNeil Professional Corporation shall specify orally, electronically or in writing the identified purposes to the client or employee at or before the time personal information is collected. Upon request, persons collecting personal information shall explain these identified purposes or refer the individual to a designated person within Rodney W. McNeil Professional Corporation who can explain the purposes.

2.3.               When personal information that has been collected is to be used or disclosed for a purpose not previously identified, the new purpose shall be identified prior to use. Unless the new purpose is permitted or required by law, the consent of the client or employee will be acquired before the information will be used or disclosed for the new purpose.

Principle 3 - Obtaining Consent for Collection, Use or Disclosure of Personal Information

The knowledge and consent of a client] or employee are required for the collection, use, or disclosure of personal information, except where inappropriate. In certain circumstances personal information can be collected, used, or disclosed without the knowledge and consent of the individual.

3.1.               In obtaining consent, Rodney W. McNeil Professional Corporation shall use reasonable efforts to ensure that a client or employee is advised of the identified purposes for which personal information will be used or disclosed. The identified purposes shall be stated in a manner that can be reasonably understood by the client or employee.

3.2.               Generally, Rodney W. McNeil Professional Corporation shall seek consent to use and disclose personal information at the same time it collects the information. However, Rodney W. McNeil Professional Corporation may seek consent to use and/or disclose personal information after it has been collected, but before it is used and/or disclosed for a new purpose.

3.3.               Rodney W. McNeil Professional Corporation may require clients to consent to the collection, use and/or disclosure of personal information as a condition of the supply of a product or service only if such collection, use and/or disclosure is required to fulfill the explicitly specified, and legitimate identified purposes.

3.4.               In determining the appropriate form of consent, Rodney W. McNeil Professional Corporation shall take into account the sensitivity of the personal information and the reasonable expectations of its clients and employees.

3.5.               The purchase or use of products and services by a client, or the acceptance of employment or benefits by an employee, may constitute implied consent for Rodney W. McNeil Professional Corporation to collect, use and disclose personal information for the identified purposes.

3.6.               A client or employee may withdraw consent at any time, subject to legal or contractual restrictions and reasonable notice. The client and employees may contact Rodney W. McNeil Professional Corporation for more information regarding the implications of withdrawing consent.

3.7.               Rodney W. McNeil Professional Corporation may collect or use personal information without knowledge or consent if it is clearly in the interests of the individual and consent cannot be obtained in a timely way, such as when the individual is seriously ill or mentally incapacitated.

3.8.               Rodney W. McNeil Professional Corporation may collect, use or disclose personal information without knowledge or consent if seeking the consent of the individual might defeat the purpose of collecting, using or disclosing the information, such as in the investigation of a breach of an agreement or a contravention of a law.

3.9.               Rodney W. McNeil Professional Corporation may collect, use or disclose personal information without knowledge or consent in the case of an emergency where the life, health or security of an individual is threatened.

3.10.            Rodney W. McNeil Professional Corporation may use or disclose personal information without knowledge or consent to a lawyer representing Rodney W. McNeil Professional Corporation, to collect a debt, to comply with a subpoena, warrant or other court order, or as may be otherwise required or authorized by law.

Principle 4 - Limiting Collection of Personal Information

Rodney W. McNeil Professional Corporation shall limit the collection of personal information to that which is necessary for the purposes identified by Rodney W. McNeil Professional Corporation]. Rodney W. McNeil Professional Corporation shall collect personal information by fair and lawful means.

4.1.               Rodney W. McNeil Professional Corporation collects personal information primarily from its clients or employees.

4.2.               Rodney W. McNeil Professional Corporation may also collect personal information from other sources including credit bureaus, employers or personal references, or other third parties who represent that they have the right to disclose the information.

Principle 5 - Limiting Use, Disclosure, and Retention of Personal Information

Rodney W. McNeil Professional Corporation shall not use or disclose personal information for purposes other than those for which it was collected, except with the consent of the individual or as required or permitted by law. Rodney W. McNeil Professional Corporation shall retain personal information only as long as necessary for the fulfillment of those purposes.

5.1.               As a general rule, Rodney W. McNeil Professional Corporation only discloses personal information of our clients as instructed by them.  However, there are a number of exceptions.  Circumstances of disclosure without consent include:

a) as permitted or required by applicable law (eg. Compulsion by court order, investigation of suspected fraud).

b) to defend our firm in proceedings arising from statements or opinions issued by us in the cause of our professional services (eg. Negligence claim on and audit letter).

c) to service providers in circumstances where we remain in control of the information (eg. Outsourcing).

d) to professional regulatory bodies, as required by legislation, rules, policies or codes governing our profession.

5.2.               Rodney W. McNeil Professional Corporation may disclose personal information about its employees to respond to a request for a reference only when they have provided specific consent for this to occur.  Personal information of employees can also be collected, used and disclosed without the individual’s consent where required or permitted by applicable law.  In other circumstances, the consent of the employee will be required for any use or disclosure of their personal information.

5.3.               Only Rodney W. McNeil Professional Corporation’s employees with a business need-to-know, or whose duties reasonably so require, are granted access to personal information about clients and employees.

5.4.               Rodney W. McNeil Professional Corporation shall keep personal information only as long as it remains necessary or relevant for the identified purposes or as required by law. Depending on the circumstances, where personal information has been used to make a decision about a client or employee, Rodney W. McNeil Professional Corporation shall retain, for a period of time that is reasonably sufficient to allow for access by the client or employee, either the actual information or the rationale for making the decision.

5.5.               Rodney W. McNeil Professional Corporation shall maintain reasonable and systematic controls, schedules and practices for information and records retention and destruction which apply to personal information that is no longer necessary or relevant for the identified purposes or required by law to be retained. Such information shall be destroyed, erased or made anonymous.

Principle 6 - Accuracy of Personal Information

Personal information shall be as accurate, complete, and up-to-date as is necessary for the purposes for which it is to be used.

6.1.               Personal information used by Rodney W. McNeil Professional Corporation shall be sufficiently accurate, complete, and up-to-date to minimize the possibility that inappropriate information may be used to make a decision about a client or employee.

6.2.               Rodney W. McNeil Professional Corporation shall update personal information about clients and employees as necessary to fulfill the identified purposes or upon notification by the individual.

Principle 7 - Security Safeguards

Rodney W. McNeil Professional Corporation shall protect personal information by security safeguards appropriate to the sensitivity of the information.

7.1.               Rodney W. McNeil Professional Corporation shall protect personal information against such risks as loss or theft, unauthorized access, disclosure, copying, use, modification or destruction, through appropriate security measures, regardless of the format in which it is held.

7.2.               Rodney W. McNeil Professional Corporation shall protect personal information disclosed to third parties by contractual agreements stipulating the confidentiality of the information and the purposes for which it is to be used.

7.3.               All of Rodney W. McNeil Professional Corporation’s employees with access to personal information shall be required to respect the confidentiality of that information.

Principle 8 - Openness Concerning Policies and Procedures

Rodney W. McNeil Professional Corporation shall make readily available to clients and employees specific information about its policies and procedures relating to the management of personal information.

8.1.               Rodney W. McNeil Professional Corporation shall make information about its policies and procedures easy to understand, including:

(a)     the title and address of the person or persons accountable for Rodney W. McNeil Professional Corporation’s compliance with The Rodney W. McNeil Professional Corporation Privacy Code and to whom inquiries and/or complaints can be forwarded;

(b)     the means of gaining access to personal information held by Rodney W. McNeil Professional Corporation;

(c)     a description of the type of personal information held by Rodney W. McNeil Professional Corporation, including a general account of its use; and

(d)     a description of what personal information is made available to related organizations (e.g., subsidiaries).

8.2.               Rodney W. McNeil Professional Corporation shall make available information to help clients and employees exercise control of the collection, use and/or disclosure of their personal information and, where applicable, privacy-enhancing services available from Rodney W. McNeil Professional Corporation.

Principle 9 - Client and Employee Access to Personal Information

Upon request, Rodney W. McNeil Professional Corporation shall inform a client or employee of the existence, use, and disclosure of his or her personal information and shall give the individual access to that information. A client or employee shall be able to challenge the accuracy and completeness of the information and have it amended as appropriate.

9.1.               Upon request, Rodney W. McNeil Professional Corporation shall afford clients and employees a reasonable opportunity to review the personal information in the individual’s file. Personal information shall be provided in understandable form within a reasonable time, and at minimal or no cost to the individual.

9.2.               In certain situations, Rodney W. McNeil Professional Corporation may not be able to provide access to all the personal information that it holds about a client or employee. For example, Rodney W. McNeil may not provide access to information if doing so would likely reveal personal information about a third party or could reasonably be expected to threaten the life or security of another individual. Also, Rodney W. McNeil Professional Corporation may not provide access to information if disclosure would reveal confidential commercial information, if the information is protected by solicitor-client privilege, if the information was generated in the course of a formal dispute resolution process, or if the information was collected in relation to the investigation of a breach of an agreement or a contravention of the laws of Canada or a province.

9.3.               Upon request, Rodney W. McNeil Professional Corporation shall provide an account of the use and disclosure of personal information and, where reasonably possible, shall state the source of the information. In providing an account of disclosure, Rodney W. McNeil Professional Corporation shall provide a list of third parties to which it may have disclosed personal information about the individual when it is not possible to provide an actual list.

9.4.               In order to safeguard personal information, a client or employee may be required to provide sufficient identification information to permit Rodney W. McNeil Professional Corporation to account for the existence, use and disclosure of personal information and to authorize access to the individual’s file. Any such information shall be used only for this purpose.

9.5.               Rodney W. McNeil Professional Corporation shall promptly correct or complete any personal information found to be inaccurate or incomplete. Any unresolved differences as to accuracy or completeness shall be noted in the individual’s file. Where appropriate, Rodney W. McNeil Professional Corporation shall transmit to third parties having access to the personal information in question any amended information or the existence of any unresolved differences.

9.6.               Clients and employees can obtain information or seek access to their individual files by contacting the Rodney W. McNeil Professional Corporation Privacy Officer.

Principle 10 - Challenging Compliance

A client or employee shall be able to address a challenge concerning compliance with the above principles to the designated person or persons accountable for Rodney W. McNeil Professional Corporation’s compliance with The Rodney W. McNeil Professional Corporation Privacy Code.

10.1.            Rodney W. McNeil Professional Corporation shall maintain procedures for addressing and responding to all inquiries or complaints from its clients and employees regarding Rodney W. McNeil Professional Corporation’s handling of personal information.

10.2.            Rodney W. McNeil Professional Corporation shall inform its clients and employees about the existence of these procedures as well as the availability of complaint procedures.

10.3.            The person or persons accountable for compliance with The Rodney W. McNeil Professional Corporation Privacy Code may seek external advice where appropriate before providing a final response to individual complaints.

10.4.            Rodney W. McNeil Professional Corporation shall investigate all complaints concerning compliance with The Rodney W. McNeil Professional Corporation Privacy Code. If a complaint is found to be justified, Rodney W. McNeil Professional Corporation shall take appropriate measures to resolve the complaint including, if necessary, amending its policies and procedures. A client or employee shall be informed of the outcome of the investigation regarding his or her complaint.

ADDITIONAL INFORMATION

For more information regarding The Rodney W. McNeil Professional Corporation Privacy Code, please contact the Rodney W. McNeil Professional Corporation Privacy Officer, Rod McNeil, at 778-552-0229 or via [email-masked].

FREQUENTLY ASKED QUESTIONS

Q.               Why does Rodney W. McNeil Professional Corporation collect personal information about its clients?

A.                Rodney W. McNeil Professional Corporation collects personal information about our individual clients or prospective clients for the purpose of evaluating whether an engagement will be accepted or entered into, and providing professional advice and services to them.  Usually the scope and advice and services is set out in detail in a formal engagement letter with our client.

Q.               Who is responsible for Rodney W. McNeil Professional Corporation’s personal information management practices?

A.                Responsibility for Rodney W. McNeil Professional Corporation’s personal information management practices, including compliance with the provisions of The Rodney W. McNeil Professional Corporation Privacy Code, rests with the Rodney W. McNeil Professional Corporation Privacy Officer who can be reached at 778-552-0229 or via [email-masked].

Q.               How does Rodney W. McNeil Professional Corporation protect my personal information?

A.                Rodney W. McNeil Professional Corporation protects your personal information against such risks as loss or theft, unauthorized access, disclosure, copying, use, modification or destruction, through appropriate security measures, regardless of the format in which it is held.  Rodney W. McNeil Professional Corporation’s employees follow procedures to protect and safeguard your personal information.

Q.               As a Rodney W. McNeil Professional Corporation client, can I place restrictions on the collection, use and disclosure of my personal information?

A.                Yes. You may refuse or withdraw your consent at any time. Please see The Rodney W. McNeil Professional Corporation Privacy Protection Pledge for details.

Q.               How can I best understand how Rodney W. McNeil Professional Corporation deals with the collection, use and disclosure of my personal information?

A.                The Rodney W. McNeil Professional Corporation Privacy Protection Pledge sets out our commitment to protecting your privacy. More detailed information can be found in The Rodney W. McNeil Professional Corporation Privacy Code.

Q.               How is personal information defined under the British Columbia Personal Information Protection and Act?

A.                Personal information is defined as any information about an identifiable individual, but does not include the name, title, business address or telephone number of an employee of an organization.

Q.               Why has Rodney W. McNeil Professional Corporation made available The Rodney W. McNeil Professional Corporation Privacy Protection Pledge?

A.                Rodney W. McNeil Professional Corporation wants you to understand the purposes for which we collect, use and disclose personal information about our clients. Furthermore, we want to be sure that we have your consent to continue to collect, use and disclose your personal information for those purposes outlined in The Rodney W. McNeil Professional Corporation Privacy Protection Pledge.  Finally, we have also developed The Rodney W. McNeil Professional Corporation Privacy Code to more fully explain our personal information management practices and to respect the British Columbia Personal Information Protection Act.

Q.                  Where can I obtain more information on privacy?

A.                For a copy of the British Columbia Personal Information Protection Act, please visit www.bclaws.ca.

THE RODNEY W. MCNEIL PROFESSIONAL CORPORATION’S COMMITMENT TO PRIVACY

At Rodney W. McNeil Professional Corporation, respecting privacy is an important part of our commitment to our clients and employees.

Our commitment to privacy is reflected in The Rodney W. McNeil Professional Corporation Privacy Code, which has been developed to comply with the relevant portions of the British Columbia Personal Information Protection Act. In this respect, The Rodney W. McNeil Professional Corporation Privacy Code governs our behavior with respect to the collection, use and disclosure of our clients’ and employees’ personal information.

We have also developed The Rodney W. McNeil Professional Corporation Privacy Protection Pledge to explain why we collect personal information, how we use personal information and how we keep such information protected.  A copy of The Rodney W. McNeil Professional Corporation Privacy Protection Pledge is being made available to all of our clients.  You can also review it at www.rwmcga.com.

THE RODNEY W. MCNEIL PROFESSIONAL CORPORATION
PRIVACY PROTECTION PLEDGE

At Rodney W. McNeil Professional Corporation, we respect your privacy.  That is why we have developed The Rodney W. McNeil Professional Corporation Privacy Code of which the objective is to specify Rodney W. McNeil Professional Corporations’s guidelines for the collection, use and disclosure of your personal information.

The Rodney W. McNeil Professional Corporation Privacy Code was developed to comply with the relevant portions of the British Columbia Personal Information Protection  Act.  We have drafted The Rodney W. McNeil Professional Corporation Privacy Code to facilitate our compliance with this new legislation and to demonstrate our commitment to protecting your personal information.

We have also developed The Rodney W. McNeil Professional Corporation Privacy Protection Pledge.  We want you to understand the purposes for which we collect personal information.  We also want to make certain that we have your consent to continue to collect, use and disclose your personal information for those purposes.

The following is a brief synopsis of our privacy practices:

Why do we need to collect your personal information?

If you are a Rodney W. McNeil Professional Corporation client, Rodney W. McNeil Professional Corporation may have collected some basic information about you.  We respect your privacy, and will collect personal information about you or prospective clients, for the purposes of evaluating whether an engagement will be accepted or entered into, and providing professional advice and services to you.  Usually the scope of advice and service is set out in detail in a formal engagement letter with our client.

When do we disclose personal information?

As a general rule, Rodney W. McNeil Professional Corporation only discloses personal information of our clients as instructed by them.  However, there is a variety of circumstances where we may need to disclose some personal information about our clients.  Here are some examples:

a)       As permitted or required by applicable law (eg. Compulsion by court order or investigation of suspected fraud).

b)       To defend our firm in prodeedings arising from statements or opinions issued by us in the cause of our professional services (eg. Negligence claim on an audit letter).

c)       To service providers in circumstances where we remain in control of the information (eg. outsourcing).

d)       To professional regulatory bodies, as required by legislation, rules, policies or codes governing our profession.

How do we protect your personal information?

In order to protect your personal information, Rodney W. McNeil Professional Corporation:

1.                    will not collect, use or disclose your personal information for any purpose other than those identified above, except with your further consent;

2.                    will protect your personal information with appropriate security safeguards;

3.                    will protect the confidentiality of your personal information when dealing with other organizations;

4.                    will strive to keep your personal information as accurate and up to date as is necessary for the purposes identified above; and

5.                    will honour any request you may make for access to your personal information.

What are your choices?

We would like to have your consent to continue to collect, use and disclose your personal information for the purposes identified above.  However, you do have choices and can refuse or withdraw your consent as follows:

1.                    You may refuse to provide your personal information to us.

2.                    You may also withdraw your consent at any time, subject to legal or contractual restrictions and reasonable notice.

However, in either case, this may limit our ability to serve you.

If you have any questions or concerns about our personal information management system, please contact the Rodney W. McNeil Professional Corporation Privacy Officer at 778-552-0229 or via email at [email-masked].  Otherwise, we will assume that we have your consent to collect, use and disclose your personal information for the purposes identified above and in a manner consistent with The Rodney W. McNeil Professional Corporation Privacy Code.